Effective Date: January 2025

At GAP Learning Zone, we are committed to protecting your privacy. This privacy notice outlines how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

GAP Learning Zone is an inclusive educational organisation based in the UK, offering STEM education, tutoring, and enrichment services for children and young people.

Contact Details:
GAP Learning Zone
Email: info@gaplearningzone.com
Phone: 0203 576 4046

What Data We Collect

We may collect the following categories of personal data:

• Child and Parent/Guardian Information: Name, address, contact details, date of birth, medical conditions, special educational needs, emergency contacts.

• Educational Records: Learning goals, progress reports, attendance records, EHCP-related information (if applicable).

• Communication Records: Emails, messages, and any correspondence through our platforms.

• Media Consent: Photographs or video (with consent) for promotional or documentation purposes.

How We Use Your Data

We use your data to:

• Provide tailored educational support and services

• Ensure the safety, health, and wellbeing of all children

• Communicate with parents and guardians

• Maintain records and meet legal obligations (e.g., safeguarding)

• Improve our services and support

Lawful Basis for Processing

We rely on the following lawful bases:

• Consent – for optional activities like media use

• Contractual necessity – to deliver our educational services

• Legal obligation – for safeguarding, health, and safety

• Vital interests – where necessary to protect life

• Legitimate interests – to maintain quality and manage the learning environment

Data Sharing

We do not sell or rent your data. We may share data with:

• Relevant educational or health professionals (with consent or when legally required)

• Local authorities or safeguarding boards (if there are welfare concerns)

• IT service providers for secure data storage and communications

Data Retention

We retain data only for as long as necessary for the purposes outlined above, or as required by law (e.g., for safeguarding records, financial compliance).

Your Rights

Under the UK GDPR, you have the right to:

• Access the personal data we hold about you

• Correct any inaccurate or incomplete data

• Request erasure of your data (where legally permitted)

• Restrict or object to processing in some circumstances

• Withdraw consent where it was previously given

To exercise any of your rights, please contact us at info@gaplearningzone.com.

How We Keep Your Data Safe

We use secure systems, password protection, staff training, and access controls to protect your data against loss, misuse, or unauthorised access.

Changes to This Notice

We may update this notice from time to time. The latest version will always be available on request and published on our communication p latforms.